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Community archives update, 09/10/2014

October 9, 2014

The latest Archive Ambassador training day scheduled for Wednesday 19 November is now fully booked but don’t panic as we’ve put a new date in place for Wednesday 18 February 2015. The day will include the usual programme of training in the areas of archive preservation, showing effective but simple ways to help preserve collections, cataloguing archive collections, with practical tips and advice on how to organise and catalogue your material, creating digital records and making collections e-accessible and a beginners guide to recording oral histories. By signing up you also receive a years free membership of Hampshire Archives Trust and a handbook which includes further information on more specialist areas such as copyright issues, the preservation of film and sound archive material and exhibitions.

The cost of the training day is £18 per person. The sessions have tended to book up well in advance so although the new date is months away it may be worth getting your name down early to avoid disappointment. To book ring 01962 846154 or send a cheque payable to Hampshire County Council to Hampshire Record Office, Sussex Street, Winchester, SO23 8TH.

A group enjoy a session on preserving archives at an Archive Ambassador training day, 2012

A group enjoy a session on preserving archives at an Archive Ambassador training day, 2012

Also don’t forget the talk on How to self-publish your book by Dr Alison Baverstock of Kingston University coming up next month, Wednesday 5 November, 2-3.30pm. More info: http://www3.hants.gov.uk/record-office/eventdetails-hro?id=249300

Community archives update, 02/10/2014

October 2, 2014

I am delighted to have been invited to represent Hampshire Record Office this month at the Test Valley Records Society Annual Meeting hosted by the Andover History and Archaeology Society at Andover Museum. It is a chance for local history groups from in and around the Test Valley area to get together to share ideas and information and report on the good work which has been done during the year. Hearing about all the impressive projects being undertaken is always quite inspiring and pleasing particularly when it transpires that the Record Office has played a part in making them happen whether through staff assistance or the use of our collections. After the reports members of Romsey Local History Society will make a presentation on the Anglo-Saxon project which several societies in the south of the valley and the University of Winchester are collaborating on. As part of the project the lower Test valley (south of the River Dun) will be studied to see how the area was settled in the period between the Romans and the Normans.

8 New Street, Andover which was between the Norman Gate School (now Andover Museum) and the school dining room, just before town development, c1968

8 New Street, Andover which was between the Norman Gate School (now Andover Museum) and the school dining room, just before town development, c1968. Hampshire Record Office, HPP34/091


As well as hearing about all the good community archives work going on in the region I will have the opportunity to pass on the latest news from Hampshire Record Office including our ongoing work to mark the centenary of the First World War, new events and activities we have planned for the end of 2014 and beginning of 2015, recent additions to our collections with relevance to the local area and changes to our services and facilities. This opportunity to network has often proved beneficial prompting ideas for new projects, signing up new people for events, getting them into the searchroom or as occured last year securing sponsorship for part of a tithe map digitisation project.

Mark Pitchforth, archivist
Hampshire Record Office

Community archives update, 23/09/2014

September 23, 2014

Long term followers of the blog may recall that last year Hampshire Record Office hosted a talk in our cinema entitled Is there a book in you? by Dr Alison Baverstock of Kingston University. It was a beginners guide to becoming a writer and the response we had to it was very positive, with many people who attended requesting a follow up talk. Well I’m delighted to say that Dr Baverstock has kindly agreed to return on Wednesday 5 November 2014, 2-3.30pm, to build on the ideas she shared last year about how to get published – this time she will be concentrating on the options that exist for self-publishing. She will talk about what is going on in the market place, and the stages you need to consider in order to make a success of your self-publishing – whether you are aiming for an audience of thousands (in order to impress potential publishers that your concept is viable) or to just future generations of your family.
The charge for the talk is £8 per person, booking and payment in advance. To secure your place ring 01962 846154 or send a cheque payable to Hampshire County Council to Hampshire Record Office, Sussex Street, Winchester, SO23 8TH. As an added bonus Dr Baverstock’s guide to self-publishing The Naked Author will be available to purchase on the day with 1/3 off the usual purchase price.
Mark Pitchforth, archivist
Hampshire Record Office

Dr Alison Baverstock, Kingston University

Dr Alison Baverstock, Kingston University

Community archives update, 11/09/2014

September 11, 2014

This week we had the latest of our Archive Ambassador training days. The day started well with an illuminating talk by Tim Edwards our Head Conservator entitled ‘Keeping paper clips at bay!’ which was a beginners guide to the preservation of archives. after a short break where the group seemed to do some useful networking and sharing of ideas and experiences we moved on to archivist Stuart Bridges who offered practical tips and advice on how to organise archive material and an introduction to accessioning and cataloguing collections. This took us to a well deserved lunch break which most enjoyed in the sunshine on the balcony or in the Record Office garden. Having recharged their batteries the group were keen to tackle digital archives with Heather Needham, Principal Archivist. The final session of the day a ‘Beginners guide to oral history’ was led by David Rymill, archivist who shared his extensive experience of oral history recording over the years including some hilarious stories about his experiences and the memories he had gathered. We also looked at the equipment needed to effectively record interviews. The response throughout the day from the group was very positive and all seemed to go away having learnt new knowledge and gained new ideas to feed into their projects and activities.
A repeat of the training day is scheduled for November, full details can be found at http://www3.hants.gov.uk/record-office/eventdetails-hro?id=241612. To book your place or for more information ring 01962 846154.

Archive Ambassadors enjoying a well deserved lunch in the sun on the Hampshire Record Office balcony

Archive Ambassadors enjoying a well deserved lunch in the sun on the Hampshire Record Office balcony

Community archives update, 2/9/2014

September 2, 2014

Last weeks visit to Bishops Waltham Museum to view their D-Day exhibition was a great success. The display was very attractively done and included many fascinating memories from local people on this crucial period of the Second World War. There were also reproductions of a range of photographs, postcards, maps and other archives to help illustrate them. Having enjoyed the display I came away with the hours of oral history recordings collected as part of the project to be deposited in Wessex Film and Sound Archive. All have been transcribed and in time will be catalogued and made available to researchers in our searchroom. There was also a further deposit of sale particulars and plans connected to Austin and Wyatt, solicitors, estate agents and valuers of Bishops Waltham to be added to the Hampshire Archive and Local Studies collections (87A06).

1910 Ordnance survey map showing St Mark's Church, Gosport

1910 Ordnance survey map showing St Mark’s Church, Gosport

This week I am visiting the Friends of St Marks churchyard in Gosport to discuss the organisation and potential future deposit of material. The group has been operating since 2003 to bring the once derelict churchyard back to life.  In the process they have apparently uncovered large amounts of documents and information about St Marks and those who are buried there. They are keen to gather all this information together in electronic form possibly on a CD-Rom which hopefully we will get a copy of for deposit in the Record Office. I look forward to finding out more.

Plan showing Gosport, c1783 Hampshire Record Office, 16M51/8

Plan showing Gosport, c1783
Hampshire Record Office, 16M51/8

Coming up next week we have the latest of our Archive Ambassador training days. For those unfamiliar with these events, they include sessions on cataloguing archive collections, the conservation and preservation of archives, digital archives and oral history recording. By signing up you also receive a handbook which includes further information on more specialist areas such as copyright issues, the preservation of film and sound archive material and exhibitions.

Our hope is that by training up individuals from across the county in the best practices of archival care not only will this help with specific projects that the individual might be working on such as caring for a village, society or personal archive collection but they can also act as an ambassador in their local community passing on this knowledge to others, encouraging people to deposit records with Hampshire Record Office if appropriate and making sure that any records kept locally are looked after appropriately to ensure their long term preservation.

The events have proved very popular and next weeks training day has been booked up for some time but there is a further date on Wednesday 19 November, 10am-3.30pm.

To book a place contact us on 01962 846154. The charge is £18 per person.

Mark Pitchforth
Archivist
Hampshire Record Office

Community archives update, 27/08/2014

August 27, 2014

Having been unable to attend the grand opening back in June, this week I am finally going to get the opportunity to see the D-Day 70th Anniversary exhibition at Bishop’s Waltham Museum. The display focuses on the villages involvement in this crucial moment of the Second World War. Also during my visit I will be collecting for deposit in the Wessex Film and Sound Archive, copies of over forty oral history recordings of local people’s memories, produced by the Museum volunteers as part of the project.

Tanks close to Bishop's Waltham before D-Day, 1944 Hampshire Record Office, 217M84/37/86

Tanks close to Bishop’s Waltham before D-Day, 1944
Hampshire Record Office, 217M84/37/86

Regular followers of the blog may recall we have worked on a number of activities with Bishop’s Waltham Museum over the years covering a variety of themes including an ongoing project to research all the buildings in the local area. We haven’t been directly involved in their D-Day project but we did help introduce them to the D-Day Museum in Portsmouth who provided funding as part of a Heritage Lottery Fund bid. Also I know volunteers from the Museum have been regular visitors to the Hampshire Archives and Local Studies searchroom and so it will be fascinating to see the sources they have discovered and used. The free exhibition is open to the public 2-4pm on Saturdays and Sundays until 21 September 2014. Once received the oral history recordings will soon be catalogued and made available to researchers in our searchroom (http://www3.hants.gov.uk/wfsa/wfsa-catalog.htm).
Mark Pitchforth, archivist
Hampshire Record Office

Community archives update, 15/8/2014

August 15, 2014
Soldiers' journey

Do you know someone who’s been touched by war?

Hampshire Archives and Local Studies is taking part in the Soldiers’ Journey art project which invites you to remember all those affected by war by writing their name on a recreated First World War identity tag and posting it in one of the Soldiers’ Journey boxes found at various locations across the county including the Hampshire Archives and Local Studies searchroom. Tags from across Hampshire will become part of an artwork by artist Susie MacMurray in the Great Hall, Winchester, to be on show Feb-Mar 2015. It will be an aerial display suspended from the Great Hall’s roof, hovering above drifts of the discs representing the identity tags of fallen soldiers. For more information e-mail arts.office@hants.gov.uk or go to http://www3.hants.gov.uk/1914/1914-about.htm.

Come to Hampshire Record Office and add a name to one of the tags to become part of artist Susie MacMurray's work

Come to Hampshire Record Office, add a name to one of the tags and become part of artist Susie MacMurray’s work in the Great Hall, Winchester

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